We are seeking a dedicated Church Administrative Assistant to join our team and support the general operations of Redeemer. In this role, you will create a welcoming environment for visitors, manage office tasks and records, assist with financial responsibilities, and provide support to the ministry team. The ideal candidate is organized, detail-oriented, committed to our church's mission, and possesses excellent communication skills.
Position Description
Church administrative assistants serve beneath the church leaders and pastor, attending to the general running of the “front desk” and assisting with the church’s short and long term business dealings.
Essential Duties and Responsibilities of a Church Administrative Assistant
- Creates a welcoming environment – provide a warm, positive, and confidential environment for all visitors during office hours. Receive guests, schedule meetings, answer/screen/route phone calls, respond to voicemails and email, manage all mail. Routes to all mail correspondences to the necessary staff.
- Maintains an orderly and clean office and filing system.
- Maintain and update church records (for attendance, membership, etc.) using the church database software (Church Community Builder). Provide reports to the Lead Pastor/Elders as requested. Make sure that all databases are up-to-date.
- Enters in totals for weekly tithes and donations, manages deposits into the church’s accounts, and works with the Church treasurer to report taxes.
- Assist Financial Deacon with appropriate financial tasks:
- collecting receipts
- credit card management, submissions for payment, etc.
- Oversees church staff files and maintains confidentiality on all information contained therein.
- Manages office supplies, keeps track of inventory, and buys more as needed.
- Assist other members of the ministry team as appropriate.
Required Knowledge, Skills and Abilities
- Must be able to work at a fast pace and stick to weekly deadlines.
- Must be a self-starter with an innovative approach to administration and a keen eye for detail.
- Must be committed to the church’s mission and message.
- Must be courteous and tactful with everyone they interact with.
- Must exercise exceptional judgment in dealing with sensitive and personal issues.
- Must be able to handle some accounting and bookkeeping.
- Must be able to prioritize concerns without much guidance.
- Must be comfortable working with technology, able to maintain the website and work with general data processing duties. Software competency with Excel, Quickbooks, ChurchCommunityBuilder preferred.
- Must be comfortable with a wide range of individuals, able to work and comfort those from all walks of life.
- Must be able to communicate effectively both verbally and in writing.
Education and Experience
- High school diploma or GED equivalent required.
- Associate’s degree or Bachelor’s degree recommended.
- At least two years clerical or administrative experience.
Work Environment
- Time is spent in a church office, 20 hours a week, Monday through Thursday.
- Must be able to multi-task and meet regular weekly duties.
- Run various church office errands as needed or when necessary.
If you are interested in applying, please send your resume and a cover letter to mhenry@redeemercommunity.org. Applications will close on June 10.
